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LPXLP Official Minutes of PAYN...

LPXLP
Official Minutes of
PAYNE COUNTY BOARD OF COUNTY COMMISSIONERS

The Payne County Board of County Commissioners met in a regular meeting of the board at 9:00 a.m. on April 6th, 2026, at the Payne County Administration Building, Gloria Hesser Commissioners Meeting Room 200/201, located in Stillwater, Oklahoma.
Chairman Zach Cavett called the meeting to order: Meeting called to order at 9:00 a.m.
The following members were present: Zach Cavett - Commissioner District 1-Chairman, Seth Condley - Commissioner District 2-Vice Chairman, Rhonda Markum-Commissioner District 3-Member, Tammy Mathis-Chief Deputy County Clerk. Invocation by Commissioner Rhonda Markum and Flag Salute to our country led by Dewey Clapp.
Approval or Modification of Minutes: Motion by Markum to approve the minutes of March 30th, 2026, as presented second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes
Miscellaneous items from the Audience (no action will be taken): Kathy Adkins with Payne County S.O.S. presented to the board the concerns for the wind turbine blades recycling processes. Adkins stated they recently discovered there was testing that could be done with what is called fugitive dust. Adkins stated Payne County residents donated funds to allow the air quality testing to be completed.
Discussion/Possible Action on Reports from Officers and Boards
Discussion/Possible Action-Request for Supplement No. 1 Engineering Contract: NBI No. 10928 - Replace Bridge No. 277 NS 357 Over Euchee Creek: Motion by Markum to approve the request for supplement No. 1 for $10,000 Engineering for the replacement bridge No. 277 as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes
Discussion/Possible Action-Use of ARPA Interest Funds for Ortega Construction for Early Settlement Mediation Office at the Payne County Administration Building for Paint and Shelf Removal: Motion by Condley to approve the use of ARPA interest funds for Ortega Construction for the Early Settlement Mediation Office remodel as presented in the amount of $5,300.00, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes
Discussion-Payne County Radio System: Pierce Taylor, Emergency Management Director stated that installation on consoles was underway and the project should be complete at end of April, first part of May with dispatch training the first week of May.
Ingress and Egress Agreements: Markum stated she had one (1) with Javen & Stacey Moore for clearing a fence row and trees off 92nd. Motion by Markum to approve agreements as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes
Appointment of Requisition and Receiving Officers:
1. Election Board: Cavett stated the only change was adding Randlyne Dunlap to the warrant pickups.
Motion by Markum to approve the update as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes
Cash Appropriations: None presented on this date.
Discussion/Possible Action-Fire Department Pre-Requisition Request: The Board presented pre-requisition requests for Perkins Fire. Motion by Markum to approve requests as presented with the Chairman to sign on behalf of the board, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Purchase Orders: New/Blanket/Tabled/Disallowed/Payroll/Longevity: 2025-2026 $365,473.68 ARPA 2021 37, INDIGITAL, 19524.00, ARPA INTEREST 38, LUMENSERVE, INC, 773.00, TOWER LIGHTS 39, COOPERS LOCKSMITH LLC, 1340.00, LOCK 40, B & L HEAT & AIR, 845.35, HVAC PARTS/LABOR; CBRI 21, CEC CORPORATION, 51611.50, ENGINEERING SERVICES; Extension-ST 144, SHRED- AWAY SHREDDING, INC., 100.00, SHREDDING SERVICES; Fair Main-ST 1423, PRISTINE CLEANING CONCEPTS, 500.00, JANITORIAL SERVICES 1424, WESTERN MEDIA LLC., 1600.00, RENTALVIDEO BOARD 1425, VISIT STILLWATER, 1375.00, WEBSITE/MARKETING 1426, OKLA. NATURAL GAS, 196.89, UTILITIES-GAS 1427, REPUBLIC SERVICES # 789, 1684.25, TRASH SERVICE; Fire- St 75, BANNER FIRE EQUIPMENT INC, 2333.61, PARTS & INSTALLATION 76, FIFTY ONE EAST WATER DISTRICT, 37.57, UTILITIES 77, CENTRAL RURAL ELECTRIC COOPERATIVE, 104.00, UTILITIES 78, MUNICIPAL EMERGENCY SERVICES INC, 7650.00, FIRE HELMETS 79, CENTRANET LLC, 55.00, UTILITIES-INTERNET 80, NAPA AUTO PARTS, 305.60, PARTS & SUPPLIES 81, OAKES SERVICE CENTER, 175.00, VEHICLE SERVICES; General 3310, GRIMSLEYS, INC., 488.87, SUPPLIES-JANITORIAL 3311, LOWES COMPANIES, INC., 696.00, PARTS & SUPPLIES 3312, DAVIS SANITATION, INC., 850.00, DUMPSTER 3313, TK ELEVATOR CORPORATION, 1230.00, ELEVATOR MAINTENANCE 3314, LOWES COMPANIES, INC., 117.72, PARTS & SUPPLIES 3315, THRIVE LANDSCAPE & IRRIGATION LLC, 70.00, SERVICES-LAWNCARE 3316, PRATT, BRILEY HOPE, 93.09, MILEAGE REIMBURSEMENT 3317, GOMEZ, KIMBERLY ANN, 85.70, MILEAGE REIMBURSEMENT 3318, FIFTY ONE EAST WATER DISTRICT, 37.30, UTILITIES 3319, THRIVE LANDSCAPE & IRRIGATION LLC, 250.00, SERVICES-LAWNCARE 3320, OMECORP LLC, 297.00, INK CARTRIDGE POSTAGE MACHINE 3321, HUTCHISON, DONNA, 126.73, MILEAGE REIMBURSEMENT 3322, B & L HEAT & AIR, 95.00, SERVICE CALL 3323, OMES CENTRAL PRINTING, 75.00, PRINTING SERVICES 3324, CENTRAL ELECTRIC COOPERATIVE, 860.41, UTILITIES 3325, WIN WHOLESALE COMMERCIAL, 183.20, SUPPLIES-PLUMBING 3326, FAVCO ELECTRIC, INC., 465.70, REPAIRS ON LIGHTS 3327, A T & T MOBILITY, 5681.24, UTILITIES-CELL PHONE 3328, A T & T, 511.43, UTILITIES 3329, DEARINGER PRINTING & TROPHY, INC., 103.50, SERVICES-VINYL LETTERING 3330, COOPERS LOCKSMITH LLC, 170.00, LOCKSMITH SERVICES 3331, SHRED- AWAY SHREDDING, INC., 115.50, SHREDDING SERVICES 3332, AMAZON CAPITAL SERVICES, 24.68, SUPPLIES 3333, B & L HEAT & AIR, 90.00, SERVICES-HEAT/AIR 3334, MERRIFIELD OFFICE SUPPLY, 197.74, SUPPLIES-FLAGS 3335, SHRED- AWAY SHREDDING, INC., 50.00, SHREDDING SERVICES; General Govt-ST 81, BENEFIT RESOURCES INC, 240.00, FSA-FLEX 82, CENTRAL RURAL ELECTRIC COOPERATIVE, 245.00, UTILITIESTOWER 83, OKLA. JUVENILE JUSTICE, 7680.00, JUVENILE DETENTION; Health 321, OTIS ELEVATOR COMPANY, 468.81, ELEVATOR SERVICES 322, CITY OF CUSHING, 761.04, UTILITIES 323, SUMMIT UTILITIES OKLAHOMA INC, 267.14, UTILITIES 324, A & M STORAGE, 90.00, STORAGE UNIT 325, HALL, LISA, 76.41, DOT TRAVEL 326, OKLA. NATURAL GAS, 489.36, UTILITIES 327, PAK ALL, 338.00, CONTAINER RENTAL 328, CITY OF STILLWATER, 2196.80, UTILITIES 329, CARDINAL ADVISORS LLC, 4279.80, REMODEL-HEALTH DEPARTMENT 330, FALCO ALARM CO., INC., 339.00, MONITORING SERVICES; Highway 1195, SUMMIT UTILITIES OKLAHOMA INC, 228.71, UTILITIES-GAS 1196, JERRY'S STARTER & ALTERNATOR SERVICE, 179.00, ALTERNATOR 1197, SHORTYS MACHINE, 350.00, REPAIR 1198, BAILEYS PAVING CO. , INC, 16885.60, HMHL 1199, CROSS OIL COMPANY, INC, 24547.08, WINTERIZED DYED DIESEL 1200, CROSS OIL COMPANY, INC, 7837.68, DYED DIESEL REMOTE TANKS 1201, CITY OF CUSHING, 456.64, UTILITIES 1202, KINNUNEN SALES & RENTALS, INC, 425.00, SUPPLIES-SHOP 1203, REPUBLIC SERVICES # 789, 181.31, TRASH SERVICE 1204, LUBRICATION SPECIALISTS, INC, 872.00, DIESEL ADDITIVE 1205, CROSS OIL COMPANY, INC, 8626.80, DYED DIESEL REMOTE TANKS 1206, B & C BUSINESS PRODUCTS, INC., 201.65, SUPPLIES-OFFICE 1207, O REILLY AUTOMOTIVE, INC., 35.99, PARTS 1208, OKC TARP AND SUPPLY, 1086.30, SUPPLIES; Hwy-ST 88, A & A TRUCKING INC, 28600.00, HAULING 89, A & A TRUCKING INC, 12750.00, HAULING 90, A & A TRUCKING INC, 1592.50, HAULING SERVICES; Jail-ST 274, WIN WHOLESALE COMMERCIAL, 242.67, PARTS & SUPPLIES 275, SHRED- AWAY SHREDDING, INC., 132.00, SHREDDING SERVICES 276, A T & T MOBILITY, 716.98, UTILITIES-CELL PHONE 277, LOWES COMPANIES, INC., 16.12, PARTS & SUPPLIES; ML Fee 17, EXPRESS BUILDING INC, 10630.00, MECHANIC LIEN BOND RELEASE; Mtg Cert 55, OSU AGEC CTP, 40.00, TRAINING 56, OSU AGEC CTP, 130.00, CLASSES 57, QUALITY WATER SERVICES, 46.20, WATER SERVICES 58, OSU AGEC CTP, 65.00, CLASS; RM&P 26, B & C BUSINESS PRODUCTS, INC., 956.40, SUPPLIES-TONER; Rural Fire-ST 96, CASCO INDUSTRIES, INC., 860.00, UNIFORM SHIRTS 97, FECHNER PUMP & SUPPLY, INC, 739.10, PARTS 98, FECHNER PUMP & SUPPLY, INC, 1000.00, PARTS & SUPPLIES 99, OG&E, 255.68, UTILITIES-ELECTRIC 100, JOHN VANCE AUTO GROUP, 54051.00, TRUCK; SH Commissary 8, SENNECA HOLDINGS, INC, 3226.10, SUPPLIES-JAIL POD DOOR; Sheriff Funding Assistance Grant 4, BLACK RAIN ORDNANCE INC, 59670.00, SUPPLIES-GUNS; SH Svc Fee 317, DANA SAFETY SUPPLY, INC, 608.00, UNIFORMS 318, AMAZON CAPITAL SERVICES, 305.61, SUPPLIES 319, DANA SAFETY SUPPLY, INC, 1100.00, WINDOW TINTING 320, AMAZON CAPITAL SERVICES, 2141.89, SUPPLIES 321, DANA SAFETY SUPPLY, INC, 1981.50, OUTFITTING TRUCK 322, BULLETPOINT MOUNTING SOLUTIONS, 702.05, UPFITTING VEHICLE 323, REPUBLIC SERVICES # 789, 248.20, TRASH SERVICE 324, KINNUNEN SALES & RENTALS, INC, 104.98, SUPPLIES-WEED CONTROL
Payroll: None presented on this date.
Motion by Condley to approve purchase orders as presented upon signature, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Blankets: $19,548.35 for District 3. Motion by Markum to approve blanket as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Monthly Reports of Officers: The Clerk's Office presented the following monthly reports of officers; County Clerk $180,932.43 and Assessor's Office $5034.00.
Markum presented a report for Environmental Enforcement and Cavett stated Emergency Management had one (1) presented as well. Motion by Markum to acknowledge the monthly reports of officers as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes
Public Announcements from the Board (No Action will be taken): Cavett stated the Payne County Election Board has invited everyone to stop in on April 22nd from 4:30-5:30 PM for a ribbon cutting ceremony showcasing the new Election Board Office with the Stillwater Chamber of Commerce and light refreshments.
Discussion/Possible Action on Industrial Access Permits/Utility Permits/Road Crossings: Markum stated she has two (2) road crossings with Lance Ruffel Oil off 92nd (D3-IND-26-002 and 003). Motion by Markum to approve road crossings as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes
New Business: None presented on this date.
Adjournment: Motion by Condley to adjourn, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.

Minutes of the Board attested to:
Attest:

By
Glenna Craig, Payne County Clerk
Seal of office
Approved by the Board of Commissioners

On the 14th day of April 2026

Zach Cavett- Chairman-D-1

Seth Condley-Vice Chairman-D-2

Rhonda Markum- Commissioner D-3

All Board of County Commissioner Meetings live recordings can be found at www.countyclerk.paynecounty.org

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