(Published in the McAlester Ne...
Listed 3 weeks ago
(Published in the McAlester News-Capital on July 18, 2026. LPXLP)
The Payne County Board of County Commissioners met in a regular meeting of the board at 9:00 a.m. on June 29th, 2026, at the Payne County Administration Building, Gloria Hesser Commissioner Meeting Room 200/201, located in Stillwater, Oklahoma.
Chairman Zach Cavett called the meeting to order: Meeting called to order at 9:00 a.m.
The following members were present: Zach Cavett - Commissioner District 1, Seth Condley - Commissioner District 2 Vice-Chairman, Rhonda Markum-Commissioner District 3-Member, Leslie Echalk-Deputy County Clerk. Invocation by Rhonda Markum and Flag Salute to our country led by Dewey Clapp.
Approval or Modification of Minutes: Motion to approve minutes of June 22nd, 2026, meeting as presented meeting by Markum, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Miscellaneous items from the Audience (no action will be taken): Kathy Atkins with Payne County S.O.S. wanted to remind the Commission on why Save our Sunsets with Payne County was originally started in regards to the transmission lines.
Discussion/Possible Action on Evaluations:
A. BID 2026-49 Fair Board Motion by Condley to approve the request to decline all bids for Bid 2026-49 as presented by the Fair Board, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
B. BID 2027- 1 through 18; 6 Month BIDS
Motion by Condley to approve Bid 2027-1 through 18 as presented, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
C. BID 2027-19 Election Board
Motion by Markum to approve Bid 2027-19 selection of Mid-West Printing per Courtney Callison, Election Board Secretary as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
D. BID 2027-20 Janitorial Services for Administration Building - District 2
Motion by Condley to approve Bid 2027-20 selection of Sandstorm Cleaning as presented, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
E. BID 2027-21 Janitorial Services for Courthouse - District 2
Motion by Condley to approve Bid 2027-21 selection of C&C Commercial Cleaning as presented, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action on Reports from Officers and Boards:
Discussion/Possible Action-Supplemental and Modification Agreement No 1 Project Maintenance, Financing, and Right of Way Agreement - Norfolk Rd South of SH 33 Between the Oklahoma Department of Transportation and the Board of Commissioners, Payne County, Oklahoma: Motion by Markum to approve agreement as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Contract for Radiology and Phlebotomy Services for the Payne County Health Department, Stillwater Between Stillwater Medical Center and the Board of Commissioners, Payne County, Oklahoma: Motion by Markum to approve the contract with Stillwater Medical Center as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action - Contract for Landscape, Lawn Care and Snow/Ice Removal for the Payne County Health Department, Cushing Between Ben Welch Landscape Care and the Board of Commissioners, Payne County, Oklahoma: Motion by Markum to approve the contract with Ben Welch Landscape presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Service Agreement for IT Services Between Precision Technology Services LLC and the Board of Commissioners, Payne County, Oklahoma: Motion by Condley to approve the contract with Precision Technology as presented with Chairman to sign on behalf of the board, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Agreement to Repair or Maintain Town/City Streets and Alleys Between the Town of Glencoe and the Board of Commissioners, Payne County, Oklahoma: Motion by Markum to approve the agreement with Town of Glencoe as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Mutual Cooperative Agreement Between the Town of Glencoe and the Board of Commissioners, Payne County, Oklahoma: Cavett stated this agreement enables them to use CLEAN program participants in the town of Glencoe. Motion by Condley to approve the agreement with Town of Glencoe presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action - Jail Service Agreement Between the Town of Glencoe and the Board of Commissioners, Payne County, Oklahoma: Motion by Markum to approve the agreement with Town of Glencoe as presented for Jail Services with Chairman to sign on behalf of the board, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Commissary Service Agreement Between CTC Commissary, LLC and the Board of Commissioners, Payne County, Oklahoma: Motion by Markum to approve the agreement with CTC Commissary, LLC as presented with Chairman to sign on behalf of the board, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Contract for Medical Staffing and Administration Amendment Between Turn Key Health Clinics, LLC dba TK Health and the Board of Commissioners, Payne County, Oklahoma: Motion by Markum to approve the agreement with Turn Key Health Clinics, LLC as presented with Chairman to sign on behalf of the board, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Service Agreement for 30 yard Roll off Dumpsters for Solid Waste Between Davis Sanitation and the Board of Commissioners, Payne County, Oklahoma: Motion by Markum to approve the agreement with Davis Sanitation as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Notice to Proceed to Miller Tippens for Payne County Health Department, Stillwater Remodel: Motion by Condley to approve the Notice to Proceed with Miller Tippens as presented, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Resolution 2026-49 No thru Trucks: Motion by Markum to approve Resolution 2026-49 for no thru truck signs as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Contract for BID 2026-53, East Lane Reconstruction at the Payne County Fairgrounds Between Crossfire Construction, LLC and the Board of Commissioners, Payne County, Oklahoma: Motion by Markum to approve contract with East Lane Reconstruction for Bid 2026-53 as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action REVISED Schedule of Expenditures for Federal Awards for the Fiscal Year Ending June 30, 2025: Cavett stated there were recommended changes per the State Auditor's Office. Motion by Markum to approve the revised SEFA report as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action - Agreement for Juvenile Officer Services Between CASA for Kids, Inc and the Board of Commissioners, Payne County, Oklahoma: Motion by Condley to approve the agreement with CASA for Kids pending ADA's approval, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Contract for Lawn Service at the Payne County Administration and Courthouse Between Pioneer Lawn Care, LLC and the Board of Commissioners, Payne County, Oklahoma: Motion by Condley to approve the contract with Pioneer Lawn Care pending ADA's approval as presented, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Agreement for Cleaning Services at the Payne County Administration Building BID 2027-20 Between Sandstorm Cleaning Services and the Board of Commissioners, Payne County, Oklahoma: Motion by Condley to approve the agreement with Sandstorm Cleaning for Bid 2027-20 as presented pending ADA's approval and the Chairman to sign on behalf of the board, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Contract for Cleaning Services at the Payne County Courthouse BID 2027-21 Between C&C Commercial Cleaning and the Board of Commissioners, Payne County, Oklahoma: Motion by Condley to approve the agreement with C&C Commercial Cleaning for Bid 2027-21 as presented pending ADA's approval and the Chairman to sign on behalf of the board, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion-Payne County Radio System: Sheriff Harper stated the installation, and programming is continuing and should be complete in the next three (3) to four (4) weeks.
Ingress and Egress Agreements: None presented on this date.
Removal of Equipment Items from Inventory:
1. Declaration of Surplus
a. Resolution 2026-40
i. Telescopic Pole Pruner INV 425-006 SN H910870
ii. Telescopic Pole Pruner INV 425-007 SN H910873
b. Resolution 2026-46
i. Pager/Radio w/ Charger INV 601.021 SN 11001014
ii. Pager/Radio w/ Charger INV 601.020 SN 11001011
iii. Pager/Radio w/ Charger INV 601.019 SN 11001012
iv. Portable Gas Detector INV 451.001 SN 19045841
v. Air Compressor INV 406.001 SN WTY518824
c. Resolution 2026-47
i. Security System INV 664.001 SN 138302140012
Motion by Condley to approve Declaration of Surplus for Resolution 2026-40, 2026-46, and 2026-47 for Glencoe Fire Department as presented, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
2. Resolution for Disposing of Equipment:
a. 2026-38 Telescopic Pole Pruner INV 425-006 SN H910870
b. 2026-39 Telescopic Pole Pruner INV 425-007 H910873
c. 2026-41 Pager/Radio w/Charger INV 601.021 SN 11001014
d. 2026-42 Pager/Radio w/Charger INV 601.020 SN 11001011
e. 2026-43 Pager/Radio w/Charger INV 601.019 SN 11001012
f. 2026-44 Portable Gas Detector INV 451.001 SN 19045841
g. 2026-45 Air Compressor INV 406.001 SN WTY518824
h. 2026-48 Security System INV664.001 SN 138302140012
Motion by Markum to approve Resolution 2026-38,39,41-45; 48 for Disposing of Equipment as presented, second by Condley. Cavett inquired with the board on how items should be junked in order to keep transparency and maybe move forward with placing junked items in an auction. Cavett felt a policy moving forward with some sort of method for junked items would be appropriate. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Appointment of Requisitioning and Receiving Officers:
1. FY 26-27 Cushing Fire; Requisitioning Officer Daniel Myers, Dalton Novonty; Receiving Officers Amber Griffeth, Mark Beitz
2. FY 26-27 District 3;
3. FY 26-27 Solid Waste; Requisitioning Officer Rhonda Markum, DeWayne Barrett; Receiving Officers April Kennedy, Paradon Driskel, Warrants Rhonda Markum, DeWayne Barrett
4. FY 26-27 Extension; Requisitioning Officer Summer Leister, Dea Rash; Receiving Officers Tina Hunt, Lyndsie Cook, Warrants Summer Leister, Tina Hunt, Lyndsie Cook
5. FY 26-27 Stillwater Fire; Requisitioning Officer Brandon Halcomb, Duane Helmberger; Receiving Officers Thomas Tharp, Dustan Portman
6. FY 26-27 Expo; Requisitioning Officer Josh Taylor, Michael Benson; Receiving Officers DeeDee Shenold, Toni West, Warrants Josh Taylor, Michael Benson, DeeDee Shenold
7. FY 26-27 Drug Court; Requisitioning Officer Noel Bagwell, Ronald Thrasher; Receiving Officers Patti McBridge, Warrants Noel Bagwell, Ronald Thrasher, Patti McBride
Motion by Markum to approve the updates for Fiscal Year 26-27 as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Cash Appropriations: None presented on this date.
Discussion/Possible Action-Fire Department Pre-Requisition Request: None presented on this date.
Purchase Orders: New/Tabled/Disallowed/Payroll/Longevity: The Clerk's office presented purchase orders in the amount of $389,310.75 2025-2026 Estray Cattle 1, PAYNE CO TREASURER, 22716.94, TRANSFER TO GENERAL FUND; Extension-ST 197, OKLA COOP EXTENSION SERVICES, 1273.72, PART TIME PAYROLL 198, LEISTER, SUMMER, 405.65, MILEAGE REIMBURSEMENT; Fair Board 112, B & C BUSINESS PRODUCTS, INC., 325.72, OFFICE FURNITURE 113, OUTDOOR ALUMINUM INC, 69300.84, BLEACHERS 114, OKLA. EMPLOYMENT, 1068.14, 1ST QTR UNEMPLOYMENT 115, W-W MANUFACTURING CO., INC., THOMAS FACILITY, 7963.76, PANELS 116, B & C BUSINESS PRODUCTS, INC., 1406.19, OFFICE FURNITURE 117, B & C BUSINESS PRODUCTS, INC., 1028.70, OFFICE FURNITURE; Fair Main-ST 1595, SHERWIN WILLIAMS, 219.25, PAINT & SUPPLIES 1596, JUVO WEB SOLUTIONS LLC, 560.00, WEB SERVICES 1597, ADVANTAGE PLUMBING HEATING AND COOLING, 1200.00, SEPTIC REPAIR 1598, A T & T MOBILITY, 38.73, UTILITIES-CELL PHONE 1599, OKLA. CORRECTIONAL IND., 10796.00, OFFICE FURNITURE 1600, TOUCHTONE, 5.61, UTILITIES-LONG DISTANCE 1601, VORTEX INDUSTRIES LLC, 31951.25, COMMERCIAL DOORS 1602, OKLA. STATE DEPARTMENT OF HEALTH, 125.00, FOOD SERVICE LICENSE 1603, OKLA. NATURAL GAS, 173.11, UTILITIES-GAS 1604, ADVANTAGE PLUMBING HEATING AND COOLING, 360.00, SERVICES-PLUMBING/HEAT/AIR 1605, A T & T MOBILITY, 74.24, UTILITIES-CELL PHONE 1606, ADVANTAGE PLUMBING HEATING AND COOLING, 255.00, REPAIR & LABOR 1607, ASPEN CUSTOM ELECTRONICS, INC., 500.00, REPAIR & LABOR; Fire- St 101, KNIGHT MEDICAL SUPPLY, 617.60, SUPPLIES-MEDICAL 102, VERIZON WIRELESS, 580.40, UTILITIES-CELL PHONE; General 4356, AMAZON CAPITAL SERVICES, 168.90, SUPPLIES 4357, TISDAL & O HARA PLLC, 699.00, SERVICES-LEGAL 4358, SNAPON CREDIT LLC, 60.00, MONTHLY SUBSCRIPTION 4359, J&W CONSTRUCTION AND MITIGATION, 800.00, TV MOUNT 4360, A T & T, 39.03, UTILITIES 4361, J&W CONSTRUCTION AND MITIGATION, 1600.00, SERVICES-MOUNTING/INSTALLING 4362, WHITEKILLER, DAVID, 306.00, PER DIEM 4363, DAVIS SANITATION, INC., 750.00, DUMPSTER 4364, PAYNE CO. DISTRICT 1, 2992.50, GRAVEL 4365, STILLWATER STEEL AND, 9625.00, WELDER 4366, WEBB, TAYLOR, 306.00, PER DIEM 4367, HIGH FIVE MEDIA GROUP, LLC, 219.00, WEBSITES SERVICES 4368, MERRIFIELD OFFICE SUPPLY, 76.98, SUPPLIES 4369, HILTON GARDEN INN, 1320.00, HOTEL FOR CLASS 4370, PRECISION TECHNOLOGY SERVICES LLC, 1000.00, IT SERVICES 4371, SASSER DAVID, 97.44, MILEAGE REIMBURSEMENT 4372, GRIMSLEYS, INC., 305.85, SUPPLIES 4373, CIMARRON VALLEY COMM., LLC, 422.90, NOTICE OF PUBLICATION 4374, LOVEDAY, III, JAMES RALPH, 306.00, PER DIEM 4375, FIFTY ONE EAST WATER DISTRICT, 33.98, UTILITIES-WATER 4376, AMAZON CAPITAL SERVICES, 110.91, OFFICE FURNITURE 4377, LOWES COMPANIES, INC., 115.80, PARTS & SUPPLIES 4378, B & L HEAT & AIR, 90.00, SERVICES-HEAT/AIR 4379, REDDING, RUDY, 95.70, MILEAGE REIMBURSEMENT 4380, K & S TIRE, 1130.32, TIRES & WASTE FEE 4381, B & L HEAT & AIR, 102.71, SERVICES-HEAT/AIR 4382, WEDEL, RANDY, 54.81, MILEAGE REIMBURSEMENT 4383, B & L HEAT & AIR, 4035.75, HOT WATER SYSTEM-LABOR/MATERIALS 4384, B & L HEAT & AIR, 355.00, SERVICES-HEAT/AIR 4385, GRIMSLEYS, INC., 792.19, SUPPLIES-CLEANING 4386, B & L HEAT & AIR, 237.50, HVAC REPAIRS 4387, J&W CONSTRUCTION AND MITIGATION, 431.27, SERVICES-CARPET CLEANING 4388, DAVIDSON, TYRONE, 306.00, PER DIEM 4389, AMAZON CAPITAL SERVICES, 147.47, SUPPLIES 4390, STILLWATER NEWSPRESS-PUBLICATIONS, 433.84, PUBLICATION-MINUTES 4391, JOSLIN, VICTORIA L., 306.00, PER DIEM 4392, AMAZON CAPITAL SERVICES, 1236.61, RADIO ACCESSORIES; General Govt-ST 111, CENTRAL RURAL ELECTRIC COOPERATIVE, 370.00, UTILITIES-TOWER; Health 457, PAK ALL, 338.00, CONTAINER RENTAL 458, THE MEADOWS CENTER FOR, 135.00, SHREDDING SERVICES 459, TF MANAGEMENT CO INC, 790.00, MOVING SERVICES 460, MTC TULSA LLC, 21970.33, REMODEL-HEALTH DEPARTMENT 461, CITY OF STILLWATER, 2799.40, UTILITIES 462, UNIVERSITY CLEANING SERVICES, 687.45, JANITORIAL SERVICES 463, UNIVERSITY CLEANING SERVICES, 1863.24, JANITORIAL SERVICES 464, CARDINAL ADVISORS LLC, 12266.10, REMODEL-HEALTH DEPARTMENT 465, OKLA. NATURAL GAS, 209.93, UTILITIES 466, CARDIO PARTNERS INC, 640.95, MANUALS 467, CITY OF STILLWATER, 2300.91, UTILITIES; Highway 1601, PRECISION TECHNOLOGY SERVICES LLC, 53.42, PHONE-SIP TRUNK 1602, OKLA. NATURAL GAS, 291.71, UTILITIESGAS; Hwy-ST 107, QUIKRETE, 31482.21, CRUSHER RUN 108, SHUTERRA, LLC, 5250.00, WEED CONTROL SPRAYING; Jail-ST 402, SYSCO FOOD, INC., 9904.56, SUPPLIES-FOOD 403, HOBART SERVICE, ITW FOOD EQUIPMENT GROUP LLC, 4675.61, SERVICE AGREEMENT 404, US FOODS, INC, 7372.23, SUPPLIES-FOOD 405, DIVERSE CTI, 9813.99, IT SERVICES 406, AADVANTAGE LAUNDRY SYSTEMS, INC, 389.08, REPAIR & LABOR 407, OKLA. NATURAL GAS, 285.68, UTILITIES-GAS 408, ICS, 1769.12, SUPPLIESJAIL 409, AMAZON CAPITAL SERVICES, 323.70, SUPPLIES-JAIL 410, BIMBO BAKERIES USA, 2032.80, SUPPLIES-FOOD 411, QUILL LLC, 957.65, SUPPLIES-JAIL 412, BEN E. KEITH LOCKBOX, 7417.04, SUPPLIES-FOOD; ML Fee 28, ALPHA COMPUTING SOLUTIONS, 16.40, MATERIALS; Mtg Cert 67, QUALITY WATER SERVICES, 65.30, WATER SERVICES;RM&P 54, ALPHA COMPUTING SOLUTIONS, 3000.00, IT SERVICES-BLOCK OF TIME 55, ALPHA COMPUTING SOLUTIONS, 240.11, EQUIPMENT-CAMERA 56, HIGH FIVE MEDIA GROUP, LLC, 229.00, WEBSITES SERVICES 57, STILLWATER NEWSPRESSPUBLICATIONS, 317.50, PUBLICATION-EMPLOYMENT AD; Rural Fire-ST 134, NAPA AUTO PARTS, 16.74, PARTS & SUPPLIES 135, MSM #106, 297.15, VEHICLE SERVICES 136, P & K EQUIPMENT, INC, 13081.33, EQUIPMENT; SH Svc Fee 420, K & S TIRE, 1698.20, TIRES & WASTE FEE 421, EWING ELECTRIC COMPANY LLC, 2073.43, PARTS-AIR COMPRESSOR MOTOR 422, TURN KEY HEALTH CLINICS LLC, 48079.17, MEDICAL SERVICES 423, LEXISNEXIS RISK SOLUTIONS INC, 1000.00, CLASS REGISTRATION 424, TURN KEY HEALTH CLINICS LLC, 7750.00, MEDICAL SERVICES 425, PAYNE CO. SHERIFF, 1000.00, CASH INVESTIGATIVE FUND. Motion by Markum to approve purchase orders upon signature, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Payroll: $313,321.64 Premiums, $231,985.59 Taxes, $906,348.64 Payroll for a June total of $1,451,655.87.
Motion by Markum to approve blanket purchase order as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Blankets: None presented on this date, this will go through the July 1, 2026, meeting for the new fiscal year.
Monthly Reports of Officers: The County Clerk's Office presented the following monthly report of officers: Sheriff's Office $87,764.77. Motion by Condley to acknowledge the monthly report as presented, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Public Announcements from the Board (No Action will be taken): Condley stated he wanted to clarify his statement from last week's meeting that the State Auditor did not say his First Deputy could not be his Requisitioning Officer but rather she could not be both.
Discussion/Possible Action on Industrial Access Permits/Utility Permits/Road Crossings: None presented on this date.
New Business: None presented on this date.
Adjournment: Motion by Markum to adjourn, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes
Minutes of the Board attested to:
Attest:
By___________________________
Glenna Craig, Payne County Clerk
Seal of office
Approved by the Board of Commissioners
On the _____day of ____________ 2026
Zach Cavett- Chairman-D-1_______________________________
Seth Condley-Vice Chairman-D-2 ____________________
Rhonda Markum- Commissioner D-3__________________________
All Board of County Commissioner Meetings live recordings can be found at www.countyclerk.paynecounty.org
The Payne County Board of County Commissioners met in a regular meeting of the board at 9:00 a.m. on June 29th, 2026, at the Payne County Administration Building, Gloria Hesser Commissioner Meeting Room 200/201, located in Stillwater, Oklahoma.
Chairman Zach Cavett called the meeting to order: Meeting called to order at 9:00 a.m.
The following members were present: Zach Cavett - Commissioner District 1, Seth Condley - Commissioner District 2 Vice-Chairman, Rhonda Markum-Commissioner District 3-Member, Leslie Echalk-Deputy County Clerk. Invocation by Rhonda Markum and Flag Salute to our country led by Dewey Clapp.
Approval or Modification of Minutes: Motion to approve minutes of June 22nd, 2026, meeting as presented meeting by Markum, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Miscellaneous items from the Audience (no action will be taken): Kathy Atkins with Payne County S.O.S. wanted to remind the Commission on why Save our Sunsets with Payne County was originally started in regards to the transmission lines.
Discussion/Possible Action on Evaluations:
A. BID 2026-49 Fair Board Motion by Condley to approve the request to decline all bids for Bid 2026-49 as presented by the Fair Board, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
B. BID 2027- 1 through 18; 6 Month BIDS
Motion by Condley to approve Bid 2027-1 through 18 as presented, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
C. BID 2027-19 Election Board
Motion by Markum to approve Bid 2027-19 selection of Mid-West Printing per Courtney Callison, Election Board Secretary as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
D. BID 2027-20 Janitorial Services for Administration Building - District 2
Motion by Condley to approve Bid 2027-20 selection of Sandstorm Cleaning as presented, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
E. BID 2027-21 Janitorial Services for Courthouse - District 2
Motion by Condley to approve Bid 2027-21 selection of C&C Commercial Cleaning as presented, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action on Reports from Officers and Boards:
Discussion/Possible Action-Supplemental and Modification Agreement No 1 Project Maintenance, Financing, and Right of Way Agreement - Norfolk Rd South of SH 33 Between the Oklahoma Department of Transportation and the Board of Commissioners, Payne County, Oklahoma: Motion by Markum to approve agreement as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Contract for Radiology and Phlebotomy Services for the Payne County Health Department, Stillwater Between Stillwater Medical Center and the Board of Commissioners, Payne County, Oklahoma: Motion by Markum to approve the contract with Stillwater Medical Center as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action - Contract for Landscape, Lawn Care and Snow/Ice Removal for the Payne County Health Department, Cushing Between Ben Welch Landscape Care and the Board of Commissioners, Payne County, Oklahoma: Motion by Markum to approve the contract with Ben Welch Landscape presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Service Agreement for IT Services Between Precision Technology Services LLC and the Board of Commissioners, Payne County, Oklahoma: Motion by Condley to approve the contract with Precision Technology as presented with Chairman to sign on behalf of the board, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Agreement to Repair or Maintain Town/City Streets and Alleys Between the Town of Glencoe and the Board of Commissioners, Payne County, Oklahoma: Motion by Markum to approve the agreement with Town of Glencoe as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Mutual Cooperative Agreement Between the Town of Glencoe and the Board of Commissioners, Payne County, Oklahoma: Cavett stated this agreement enables them to use CLEAN program participants in the town of Glencoe. Motion by Condley to approve the agreement with Town of Glencoe presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action - Jail Service Agreement Between the Town of Glencoe and the Board of Commissioners, Payne County, Oklahoma: Motion by Markum to approve the agreement with Town of Glencoe as presented for Jail Services with Chairman to sign on behalf of the board, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Commissary Service Agreement Between CTC Commissary, LLC and the Board of Commissioners, Payne County, Oklahoma: Motion by Markum to approve the agreement with CTC Commissary, LLC as presented with Chairman to sign on behalf of the board, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Contract for Medical Staffing and Administration Amendment Between Turn Key Health Clinics, LLC dba TK Health and the Board of Commissioners, Payne County, Oklahoma: Motion by Markum to approve the agreement with Turn Key Health Clinics, LLC as presented with Chairman to sign on behalf of the board, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Service Agreement for 30 yard Roll off Dumpsters for Solid Waste Between Davis Sanitation and the Board of Commissioners, Payne County, Oklahoma: Motion by Markum to approve the agreement with Davis Sanitation as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Notice to Proceed to Miller Tippens for Payne County Health Department, Stillwater Remodel: Motion by Condley to approve the Notice to Proceed with Miller Tippens as presented, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Resolution 2026-49 No thru Trucks: Motion by Markum to approve Resolution 2026-49 for no thru truck signs as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Contract for BID 2026-53, East Lane Reconstruction at the Payne County Fairgrounds Between Crossfire Construction, LLC and the Board of Commissioners, Payne County, Oklahoma: Motion by Markum to approve contract with East Lane Reconstruction for Bid 2026-53 as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action REVISED Schedule of Expenditures for Federal Awards for the Fiscal Year Ending June 30, 2025: Cavett stated there were recommended changes per the State Auditor's Office. Motion by Markum to approve the revised SEFA report as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action - Agreement for Juvenile Officer Services Between CASA for Kids, Inc and the Board of Commissioners, Payne County, Oklahoma: Motion by Condley to approve the agreement with CASA for Kids pending ADA's approval, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Contract for Lawn Service at the Payne County Administration and Courthouse Between Pioneer Lawn Care, LLC and the Board of Commissioners, Payne County, Oklahoma: Motion by Condley to approve the contract with Pioneer Lawn Care pending ADA's approval as presented, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Agreement for Cleaning Services at the Payne County Administration Building BID 2027-20 Between Sandstorm Cleaning Services and the Board of Commissioners, Payne County, Oklahoma: Motion by Condley to approve the agreement with Sandstorm Cleaning for Bid 2027-20 as presented pending ADA's approval and the Chairman to sign on behalf of the board, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion/Possible Action-Contract for Cleaning Services at the Payne County Courthouse BID 2027-21 Between C&C Commercial Cleaning and the Board of Commissioners, Payne County, Oklahoma: Motion by Condley to approve the agreement with C&C Commercial Cleaning for Bid 2027-21 as presented pending ADA's approval and the Chairman to sign on behalf of the board, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Discussion-Payne County Radio System: Sheriff Harper stated the installation, and programming is continuing and should be complete in the next three (3) to four (4) weeks.
Ingress and Egress Agreements: None presented on this date.
Removal of Equipment Items from Inventory:
1. Declaration of Surplus
a. Resolution 2026-40
i. Telescopic Pole Pruner INV 425-006 SN H910870
ii. Telescopic Pole Pruner INV 425-007 SN H910873
b. Resolution 2026-46
i. Pager/Radio w/ Charger INV 601.021 SN 11001014
ii. Pager/Radio w/ Charger INV 601.020 SN 11001011
iii. Pager/Radio w/ Charger INV 601.019 SN 11001012
iv. Portable Gas Detector INV 451.001 SN 19045841
v. Air Compressor INV 406.001 SN WTY518824
c. Resolution 2026-47
i. Security System INV 664.001 SN 138302140012
Motion by Condley to approve Declaration of Surplus for Resolution 2026-40, 2026-46, and 2026-47 for Glencoe Fire Department as presented, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
2. Resolution for Disposing of Equipment:
a. 2026-38 Telescopic Pole Pruner INV 425-006 SN H910870
b. 2026-39 Telescopic Pole Pruner INV 425-007 H910873
c. 2026-41 Pager/Radio w/Charger INV 601.021 SN 11001014
d. 2026-42 Pager/Radio w/Charger INV 601.020 SN 11001011
e. 2026-43 Pager/Radio w/Charger INV 601.019 SN 11001012
f. 2026-44 Portable Gas Detector INV 451.001 SN 19045841
g. 2026-45 Air Compressor INV 406.001 SN WTY518824
h. 2026-48 Security System INV664.001 SN 138302140012
Motion by Markum to approve Resolution 2026-38,39,41-45; 48 for Disposing of Equipment as presented, second by Condley. Cavett inquired with the board on how items should be junked in order to keep transparency and maybe move forward with placing junked items in an auction. Cavett felt a policy moving forward with some sort of method for junked items would be appropriate. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Appointment of Requisitioning and Receiving Officers:
1. FY 26-27 Cushing Fire; Requisitioning Officer Daniel Myers, Dalton Novonty; Receiving Officers Amber Griffeth, Mark Beitz
2. FY 26-27 District 3;
3. FY 26-27 Solid Waste; Requisitioning Officer Rhonda Markum, DeWayne Barrett; Receiving Officers April Kennedy, Paradon Driskel, Warrants Rhonda Markum, DeWayne Barrett
4. FY 26-27 Extension; Requisitioning Officer Summer Leister, Dea Rash; Receiving Officers Tina Hunt, Lyndsie Cook, Warrants Summer Leister, Tina Hunt, Lyndsie Cook
5. FY 26-27 Stillwater Fire; Requisitioning Officer Brandon Halcomb, Duane Helmberger; Receiving Officers Thomas Tharp, Dustan Portman
6. FY 26-27 Expo; Requisitioning Officer Josh Taylor, Michael Benson; Receiving Officers DeeDee Shenold, Toni West, Warrants Josh Taylor, Michael Benson, DeeDee Shenold
7. FY 26-27 Drug Court; Requisitioning Officer Noel Bagwell, Ronald Thrasher; Receiving Officers Patti McBridge, Warrants Noel Bagwell, Ronald Thrasher, Patti McBride
Motion by Markum to approve the updates for Fiscal Year 26-27 as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Cash Appropriations: None presented on this date.
Discussion/Possible Action-Fire Department Pre-Requisition Request: None presented on this date.
Purchase Orders: New/Tabled/Disallowed/Payroll/Longevity: The Clerk's office presented purchase orders in the amount of $389,310.75 2025-2026 Estray Cattle 1, PAYNE CO TREASURER, 22716.94, TRANSFER TO GENERAL FUND; Extension-ST 197, OKLA COOP EXTENSION SERVICES, 1273.72, PART TIME PAYROLL 198, LEISTER, SUMMER, 405.65, MILEAGE REIMBURSEMENT; Fair Board 112, B & C BUSINESS PRODUCTS, INC., 325.72, OFFICE FURNITURE 113, OUTDOOR ALUMINUM INC, 69300.84, BLEACHERS 114, OKLA. EMPLOYMENT, 1068.14, 1ST QTR UNEMPLOYMENT 115, W-W MANUFACTURING CO., INC., THOMAS FACILITY, 7963.76, PANELS 116, B & C BUSINESS PRODUCTS, INC., 1406.19, OFFICE FURNITURE 117, B & C BUSINESS PRODUCTS, INC., 1028.70, OFFICE FURNITURE; Fair Main-ST 1595, SHERWIN WILLIAMS, 219.25, PAINT & SUPPLIES 1596, JUVO WEB SOLUTIONS LLC, 560.00, WEB SERVICES 1597, ADVANTAGE PLUMBING HEATING AND COOLING, 1200.00, SEPTIC REPAIR 1598, A T & T MOBILITY, 38.73, UTILITIES-CELL PHONE 1599, OKLA. CORRECTIONAL IND., 10796.00, OFFICE FURNITURE 1600, TOUCHTONE, 5.61, UTILITIES-LONG DISTANCE 1601, VORTEX INDUSTRIES LLC, 31951.25, COMMERCIAL DOORS 1602, OKLA. STATE DEPARTMENT OF HEALTH, 125.00, FOOD SERVICE LICENSE 1603, OKLA. NATURAL GAS, 173.11, UTILITIES-GAS 1604, ADVANTAGE PLUMBING HEATING AND COOLING, 360.00, SERVICES-PLUMBING/HEAT/AIR 1605, A T & T MOBILITY, 74.24, UTILITIES-CELL PHONE 1606, ADVANTAGE PLUMBING HEATING AND COOLING, 255.00, REPAIR & LABOR 1607, ASPEN CUSTOM ELECTRONICS, INC., 500.00, REPAIR & LABOR; Fire- St 101, KNIGHT MEDICAL SUPPLY, 617.60, SUPPLIES-MEDICAL 102, VERIZON WIRELESS, 580.40, UTILITIES-CELL PHONE; General 4356, AMAZON CAPITAL SERVICES, 168.90, SUPPLIES 4357, TISDAL & O HARA PLLC, 699.00, SERVICES-LEGAL 4358, SNAPON CREDIT LLC, 60.00, MONTHLY SUBSCRIPTION 4359, J&W CONSTRUCTION AND MITIGATION, 800.00, TV MOUNT 4360, A T & T, 39.03, UTILITIES 4361, J&W CONSTRUCTION AND MITIGATION, 1600.00, SERVICES-MOUNTING/INSTALLING 4362, WHITEKILLER, DAVID, 306.00, PER DIEM 4363, DAVIS SANITATION, INC., 750.00, DUMPSTER 4364, PAYNE CO. DISTRICT 1, 2992.50, GRAVEL 4365, STILLWATER STEEL AND, 9625.00, WELDER 4366, WEBB, TAYLOR, 306.00, PER DIEM 4367, HIGH FIVE MEDIA GROUP, LLC, 219.00, WEBSITES SERVICES 4368, MERRIFIELD OFFICE SUPPLY, 76.98, SUPPLIES 4369, HILTON GARDEN INN, 1320.00, HOTEL FOR CLASS 4370, PRECISION TECHNOLOGY SERVICES LLC, 1000.00, IT SERVICES 4371, SASSER DAVID, 97.44, MILEAGE REIMBURSEMENT 4372, GRIMSLEYS, INC., 305.85, SUPPLIES 4373, CIMARRON VALLEY COMM., LLC, 422.90, NOTICE OF PUBLICATION 4374, LOVEDAY, III, JAMES RALPH, 306.00, PER DIEM 4375, FIFTY ONE EAST WATER DISTRICT, 33.98, UTILITIES-WATER 4376, AMAZON CAPITAL SERVICES, 110.91, OFFICE FURNITURE 4377, LOWES COMPANIES, INC., 115.80, PARTS & SUPPLIES 4378, B & L HEAT & AIR, 90.00, SERVICES-HEAT/AIR 4379, REDDING, RUDY, 95.70, MILEAGE REIMBURSEMENT 4380, K & S TIRE, 1130.32, TIRES & WASTE FEE 4381, B & L HEAT & AIR, 102.71, SERVICES-HEAT/AIR 4382, WEDEL, RANDY, 54.81, MILEAGE REIMBURSEMENT 4383, B & L HEAT & AIR, 4035.75, HOT WATER SYSTEM-LABOR/MATERIALS 4384, B & L HEAT & AIR, 355.00, SERVICES-HEAT/AIR 4385, GRIMSLEYS, INC., 792.19, SUPPLIES-CLEANING 4386, B & L HEAT & AIR, 237.50, HVAC REPAIRS 4387, J&W CONSTRUCTION AND MITIGATION, 431.27, SERVICES-CARPET CLEANING 4388, DAVIDSON, TYRONE, 306.00, PER DIEM 4389, AMAZON CAPITAL SERVICES, 147.47, SUPPLIES 4390, STILLWATER NEWSPRESS-PUBLICATIONS, 433.84, PUBLICATION-MINUTES 4391, JOSLIN, VICTORIA L., 306.00, PER DIEM 4392, AMAZON CAPITAL SERVICES, 1236.61, RADIO ACCESSORIES; General Govt-ST 111, CENTRAL RURAL ELECTRIC COOPERATIVE, 370.00, UTILITIES-TOWER; Health 457, PAK ALL, 338.00, CONTAINER RENTAL 458, THE MEADOWS CENTER FOR, 135.00, SHREDDING SERVICES 459, TF MANAGEMENT CO INC, 790.00, MOVING SERVICES 460, MTC TULSA LLC, 21970.33, REMODEL-HEALTH DEPARTMENT 461, CITY OF STILLWATER, 2799.40, UTILITIES 462, UNIVERSITY CLEANING SERVICES, 687.45, JANITORIAL SERVICES 463, UNIVERSITY CLEANING SERVICES, 1863.24, JANITORIAL SERVICES 464, CARDINAL ADVISORS LLC, 12266.10, REMODEL-HEALTH DEPARTMENT 465, OKLA. NATURAL GAS, 209.93, UTILITIES 466, CARDIO PARTNERS INC, 640.95, MANUALS 467, CITY OF STILLWATER, 2300.91, UTILITIES; Highway 1601, PRECISION TECHNOLOGY SERVICES LLC, 53.42, PHONE-SIP TRUNK 1602, OKLA. NATURAL GAS, 291.71, UTILITIESGAS; Hwy-ST 107, QUIKRETE, 31482.21, CRUSHER RUN 108, SHUTERRA, LLC, 5250.00, WEED CONTROL SPRAYING; Jail-ST 402, SYSCO FOOD, INC., 9904.56, SUPPLIES-FOOD 403, HOBART SERVICE, ITW FOOD EQUIPMENT GROUP LLC, 4675.61, SERVICE AGREEMENT 404, US FOODS, INC, 7372.23, SUPPLIES-FOOD 405, DIVERSE CTI, 9813.99, IT SERVICES 406, AADVANTAGE LAUNDRY SYSTEMS, INC, 389.08, REPAIR & LABOR 407, OKLA. NATURAL GAS, 285.68, UTILITIES-GAS 408, ICS, 1769.12, SUPPLIESJAIL 409, AMAZON CAPITAL SERVICES, 323.70, SUPPLIES-JAIL 410, BIMBO BAKERIES USA, 2032.80, SUPPLIES-FOOD 411, QUILL LLC, 957.65, SUPPLIES-JAIL 412, BEN E. KEITH LOCKBOX, 7417.04, SUPPLIES-FOOD; ML Fee 28, ALPHA COMPUTING SOLUTIONS, 16.40, MATERIALS; Mtg Cert 67, QUALITY WATER SERVICES, 65.30, WATER SERVICES;RM&P 54, ALPHA COMPUTING SOLUTIONS, 3000.00, IT SERVICES-BLOCK OF TIME 55, ALPHA COMPUTING SOLUTIONS, 240.11, EQUIPMENT-CAMERA 56, HIGH FIVE MEDIA GROUP, LLC, 229.00, WEBSITES SERVICES 57, STILLWATER NEWSPRESSPUBLICATIONS, 317.50, PUBLICATION-EMPLOYMENT AD; Rural Fire-ST 134, NAPA AUTO PARTS, 16.74, PARTS & SUPPLIES 135, MSM #106, 297.15, VEHICLE SERVICES 136, P & K EQUIPMENT, INC, 13081.33, EQUIPMENT; SH Svc Fee 420, K & S TIRE, 1698.20, TIRES & WASTE FEE 421, EWING ELECTRIC COMPANY LLC, 2073.43, PARTS-AIR COMPRESSOR MOTOR 422, TURN KEY HEALTH CLINICS LLC, 48079.17, MEDICAL SERVICES 423, LEXISNEXIS RISK SOLUTIONS INC, 1000.00, CLASS REGISTRATION 424, TURN KEY HEALTH CLINICS LLC, 7750.00, MEDICAL SERVICES 425, PAYNE CO. SHERIFF, 1000.00, CASH INVESTIGATIVE FUND. Motion by Markum to approve purchase orders upon signature, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Payroll: $313,321.64 Premiums, $231,985.59 Taxes, $906,348.64 Payroll for a June total of $1,451,655.87.
Motion by Markum to approve blanket purchase order as presented, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Blankets: None presented on this date, this will go through the July 1, 2026, meeting for the new fiscal year.
Monthly Reports of Officers: The County Clerk's Office presented the following monthly report of officers: Sheriff's Office $87,764.77. Motion by Condley to acknowledge the monthly report as presented, second by Markum. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes.
Public Announcements from the Board (No Action will be taken): Condley stated he wanted to clarify his statement from last week's meeting that the State Auditor did not say his First Deputy could not be his Requisitioning Officer but rather she could not be both.
Discussion/Possible Action on Industrial Access Permits/Utility Permits/Road Crossings: None presented on this date.
New Business: None presented on this date.
Adjournment: Motion by Markum to adjourn, second by Condley. Roll Call Vote: Markum-Yes, Condley-Yes, Cavett-Yes
Minutes of the Board attested to:
Attest:
By___________________________
Glenna Craig, Payne County Clerk
Seal of office
Approved by the Board of Commissioners
On the _____day of ____________ 2026
Zach Cavett- Chairman-D-1_______________________________
Seth Condley-Vice Chairman-D-2 ____________________
Rhonda Markum- Commissioner D-3__________________________
All Board of County Commissioner Meetings live recordings can be found at www.countyclerk.paynecounty.org
July 18, 2026
July 20, 2026
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